Forwarding Letter for Satutory Compliance Documents

HomeLoan DocumentationForwarding Letter for Satutory Compliance Documents

Forwarding Letter for Satutory Compliance Documents

  • A Forwarding Letter is a covering note sent by a company, auditor, or professional when submitting statutory compliance documents to a bank, government authority, or stakeholder.
  • It formally confirms that required documents (as per law/regulation) are being submitted.
  • Commonly used in loan applications, company filings, tax audits, factory/establishment compliance, and renewal of registrations.

In short: It is an official letter of submission/acknowledgment that accompanies statutory compliance records.

1. Bank-Related Forwarding Letter

  • Sent to banks along with statutory compliance documents like GST returns, IT returns, audited financials, PF/ESI returns.
  • Often required for loan sanction, renewal, or CMA data submission.

2.Government Authority Forwarding Letter

  • Submitted to Registrar of Companies (RoC), Labour Department, GST Department, Income Tax Department, etc.
  • Used for statutory returns, registrations, or renewals.

3.Client/Investor Forwarding Letter

  • Sent by companies to clients/investors for compliance due diligence (share issue, partnership, M&A, etc.).

4.Internal Forwarding Letter

  • Used within large corporations to send compliance documents from one department to another (e.g., Accounts to Legal).

The forwarding letter usually accompanies:

Company-related filings:

  • MoA, AoA, Incorporation Certificate
  • Annual Return (RoC)
  • Board Resolutions

Tax filings:

  • GST Returns (GSTR-1, GSTR-3B)
  • Income Tax Returns (ITR)
  • TDS Returns

Labour compliance:

  • PF & ESI Returns
  • Professional Tax challans
  • Labour license renewal copies

Financials:

  • Audited Balance Sheet & P&L
  • CMA Data (for banks)

Other supporting documents:

  • PAN, TAN, GST Certificate
  • Statutory registers (if required)

  • Companies (Private/Public/LLP) - Required to comply with statutory filings (RoC, GST, PF/ESI, IT).
  • MSMEs & Proprietorships - When applying for loans, subsidies, or government schemes.
  • Banks & NBFCs - Ask borrowers to submit compliance documents through a forwarding letter.
  • Auditors/CS/Consultants - Often prepare and forward compliance papers on behalf of clients.

  • Proof of Submission Provides formal acknowledgment that statutory compliance documents were sent.
  • Professionalism & Clarity Creates a neat and structured presentation when submitting documents to banks or authorities.
  • Audit Trail & Record Keeping Acts as a permanent record of compliance for audits, inspections, and legal cases.
  • Bank Requirement Many banks insist on a forwarding letter when compliance papers are submitted for loan renewal/enhancement.
  • Transparency Builds trust with lenders, investors, and authorities by showing proactive compliance.
 
     
694 Times Visited